OKLAHOMA CITY — OMES will reopen benefits enrollment for one week starting today after the agency discovered discrepancies existed between the contracted benefit insurance rates and those posted to the online system used by state agency employees.
“When we discovered the problem, we acted quickly to update the rates posted to the Benefit Administration System (BAS) used during Open Enrollment for 2017,” said Jimmy Trotter, director of the OMES Employee Benefits Department. “In the interest of fairness to employees and vendors, the best solution was to reopen enrollment and allow employees to consider changes.”
Affected employees were notified earlier today that benefit enrollment will stay reopened until 11:59 p.m. Friday, Dec. 9, for state employees using BAS to enroll.
The discrepancies were limited to biweekly rates posted only in BAS. Agencies using monthly payroll methods were given the correct rates when employees enrolled in October. Other groups not enrolling through the Employee Benefits Department, including education employees, municipal and county government employees and retirees, are not affected and will not re-enroll.
While all state agency employees will be given an opportunity to consider changes, OMES estimates about 9,800 employees selected a plan where a rate discrepancy was discovered. All state agency employees will be able to review their selections. If they decide to affirm their choice they do not need to act. If employees do want to make changes, they can enroll through BAS.
Discrepancies were discovered in three health, two dental and two vision plans. Each plan has several options from coverage of an individual to family coverage. In three cases, the confirmed contracted rate is lower than what was first posted as the biweekly rate in BAS and four are higher. The updated and verified rates range from 15 cents lower to $5.63 higher on a biweekly basis.
“As soon as we noticed there was a problem, we started working as fast as we could to update the system,” Trotter said. “We want to be fair to all involved.”
The Office of Management and Enterprise Services provides financial, property, purchasing, human resources and information technology services to all state agencies, and assists the Governor’s Office on budgetary policy matters. Our mission: Supporting our partners through unified business services. For more information, visit OMES.OK.gov.